This site is the website for the University of Portsmouth social 5-a-side leagues. It is run by the student organisers of the league. This page explains what happens to information when you use it.
The short version: there is no analytics, no advertising and no tracking on this site. Almost nothing about you is collected. The one thing worth reading properly is the section on photographs.
When you just look at the site
The site is hosted on Firebase Hosting, which is run by Google. Like any web host, Google's servers record technical details of each request — your IP address, the page you asked for, the time, and your browser's user-agent string. This happens for every website you visit and we use it only to keep the site working.
We do not:
- run any analytics package, so there is nothing counting your visits;
- set any advertising or tracking cookies;
- load fonts, scripts or images from third-party servers — the typefaces are served from this site, so your browser never contacts a font provider;
- ask you to log in, or know who you are, unless you are an organiser.
Your browser may store a small amount of technical data locally to make the live table update smoothly. None of it identifies you and none of it leaves your device for any purpose other than loading league data.
The league data on the site
Tables, fixtures and results are stored in Cloud Firestore, another Google service. What is stored is team names, goals scored, goal difference, points, and which teams are playing on which pitch in which round. That is all public information — it is on the page in front of you.
Team names are free text typed in by an organiser. If a team chooses a name containing someone's real name, that name will appear publicly on the table. Ask an organiser if you would like a team renamed.
Photographs
The site uses photographs taken at match nights as a background on some pages. People in those photographs are identifiable, even though the images are blurred and darkened behind the page content. Under UK data protection law a photograph of an identifiable person is personal data.
If you are in one of these photographs and would rather not be, tell an organiser and it will be removed. You do not have to give a reason, and it will be taken off the site at the next deploy. The same goes for the winners' photograph on the 25/26 season page.
If you are an organiser
Organisers sign in on the admin page using Firebase Authentication. That stores an email address and a securely hashed password. The email address is used only to sign in and to send a password reset if one is requested. It is never shown on the public site and never shared with anyone.
A record of each result submitted is kept, including which fixture it was for and when it was entered, so that a mistake can be undone. These records are not linked to a named person on the public site.
The "Register your interest" form
The registration link goes to a Google Form, which is a separate service. Anything you type into that form goes to Google and to the league organisers, and is covered by Google's privacy policy as well as this one. We use it to contact you about joining a league and for nothing else.
Links to other sites
The site links out to Instagram, TikTok, Google Forms and our sponsor. Following a link takes you to a service we do not control, with its own privacy policy. Nothing is shared with them by the act of you being on this site — only by you choosing to follow the link.
Who your information is shared with
Google, as the provider of Firebase Hosting, Firestore, Authentication and Forms. They process it on our behalf as our service provider. Nothing is sold, and nothing is shared with anyone else.
How long things are kept
- League data — kept for the season, and archived afterwards so that past champions can still be looked up.
- Organiser accounts — kept while that person is an organiser, and deleted on request when they are not.
- Photographs — kept until removed on request, or until the organisers retire them.
- Server logs — kept by Google according to their own retention schedule. We do not read them.
Your rights
Under UK data protection law you can ask us to show you what we hold about you, correct it, or delete it. In practice, for this site that almost always means a team name or a photograph, and we will do it on request. You can also complain to the Information Commissioner's Office if you think we have got something wrong.
Getting in touch
The quickest way to reach an organiser is a direct message on Instagram, or catch us at a match night.
Changes
If this policy changes, the date at the top of the page changes with it. There is no mailing list to notify, because we do not have your email address.